See everything. Manage nothing.
The portal is your window into the supplies you own: what's on the shelf at every site, what's been used, what's on order, and what it all costs. We do the work — you get the visibility.
The portal, page by page
The 30-second check-in
One screen answers the morning questions: how many bins need restocking, what's on order, what's backordered, and how much you've used lately. The overview cards link straight through to their detail pages.
- Sites, bins tracked, and bins needing restock at a glance
- Open orders with backorder alerts
- Usage for the last 8 weeks
- Your stock held at the VML warehouse
Every bin, every site, right now
Filter by site and see each bin's fill level against its par, when it was last restocked, when it was last counted, and whether it's flagged. Plus a running view of your stock staged at the VML warehouse.
- Visual fill meters — orange when a bin drops below par
- Last restock and last count dates per bin
- Warehouse view: received, restocked to sites, on hand
Know what you actually go through
Usage is tracked from real restock activity: each refill records what was used since the previous visit. Filter by site, item, and date range, and watch the patterns emerge.
- Usage over time, bucketed weekly or monthly
- Top items by consumption
- A complete restock log: date, site, item, bin, quantity
Every order, down to the line
See each order placed on your accounts with line-level detail: quantities ordered, received, and backordered, plus itemized totals including shipping and tax. Backorders are flagged so nothing slips by quietly.
- Open and historical orders, with status at a glance
- Line items with received vs. backordered quantities
- Itemized totals — subtotal, shipping, tax
Your pricing, in plain sight
Every item you buy, grouped by vendor, with its current cost and the full dated history behind it — including pricing negotiated specifically for your organization.
- Current cost per item, per vendor
- Full dated cost history on demand
- Org-specific pricing clearly badged
All screens above are illustrations with sample data. Your portal shows your organization's real inventory, orders, and costs.
Why the portal is read-only
You hired us so your people wouldn't have to run purchasing software. So the portal has no order forms, no approval queues, and nothing to configure. Restocking is triggered where the work happens — a QR scan at the bin — and everything else is handled by VML. The portal's job is to prove it, with your inventory, orders, and costs always in view.
Want something changed — par levels, new items, another site? That's one message to us, not a form to fight with.
See it with your own data
Tell us about your organization and we'll walk you through the portal and how restocking would work across your sites.